It’s early in the New Year, some of you may even be reading this before getting back into the office after your break. But maybe you’re already worried about being too busy to get it all done?Are you too busy and ready to explode like this mushroom cloud?

You may be saying to yourself “I’m going to do it differently this time”.

I’m not a big fan of New Year resolutions (as so many end up discarded on the floor, like shrivelled bits of Brussel sprouts)
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But, being too busy doesn’t mean you shouldn’t think about doing things differently. How will you stop all of your good intentions going up in smoke?

Don’t go for grand plans; try making a small habit by changing one or two simple practices and keeping them going. So, although the real answer is business processes to improve your life & your firm, let;s start with a couple of simple ideas..

You’re very likely to be too busy if you’re an Accountant in a small practice “looking forward” to your month of hell. For non Accountants, that’s a really busy month in January which, for some, gets worse every year.

What should you be doing while you’re ‘too busy’?

For most people that own small firms that’s more marketing, more often.

  • Ring one client a day and say “Hi, how are things”.
  • Catch up with one ex client and say “Hi, how are things”
  • Ring three people a day that have indicated, in some way, that they’d like to do business with you.
  • Send two messages on LinkedIn each day to potential clients, commenting positively on something they’re doing on LinkedIn.
  • “Like” one clients update each day on LinkedIn
  • Chat with one member of staff for 5 minutes

OK, that’s 20 minutes out of your day, when you’re already rushed off your feet! Remember, when you’re too busy to bother, others are taking your clients and prospects.

How will you find the time, you’re already too busy.?

There are three things you could be doing differently to find the extra time.

  1. Manage staff:  Longer term you need processes to help you manage them more easily and understand their motivations. Short term,  get more feedback, just ask “How are things and how can I help”. Regularly following up, checking up (nicely), motivates, tightens the accountability grip and highlights problems early. 5 minutes a day is a big time saving. Try it
  2. Manage clients: Don’t be stupid we can’t do that! Err, yes. Firms that spend more time getting their things in from clients are more able to turn work around and get better client feedback. Try it, set it up as a client management process.
  3. Manage yourself: OK, it’s different strokes for different folks, but what does work for you. Chances are you, like most people, stop doing it when you’re really busy and need your favourite organisation method the most.

Download our 5 page guide to “Time Management”, it's free and waiting for you to download right nowClick here for instant access (email address required). if you’re looking to manage yourself. There is also a downloadable guide to better delegation that you may find useful.

How are you planning on doing it differently and surviving this January?

Written by Jon Baker The 5-50 Coach. I help professionals grow their firms from 5 to 50 employees, sustainably, profitably and still have fun. Have you got your "next step kitbag yet"? It's stuffed with guides, reports & templates helping you grow from 5 to 50 employees Click here for immediate access

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